XRT-101 /XRT-711
Internet SOHO Router
User's Manual


Appendix B. E-Mail Account Sharing


Overview

The Internet Access Server allows many users to share the E-Mail Account(s) provided by your ISP. Up to 4 E-Mail accounts and 50 users are supported.

For each user, the E-mail address is formed by combining the "User id" and the "Account name", as shown below. Note that the quotes (" ") and braces ( < > ) ARE included in the E-mail address.

"user_name"<mail_account@mail_address>
e.g.
"jim"<sales@company.com>

To use this feature:


E-Mail Accounts Screen

To reach this screen, select E-Mail from the navigation bar, then E-Mail Accounts. An example screen is shown below.

Figure 1: E-Mail Accounts

To configure an E-Mail Account:

  1. Select the account number from the drop-down list.
  2. If the account was previously configured, click the Get Data button. The current data for the selected account will be displayed.
  3. Enter the data as described below.
  4. Click the Save button when finished.

Note: The Test button can be used to check if a connection to the account can be established.

Data - E-Mail Accounts

Enable Sharing Use this to Enable/Disable sharing of this account.
POP3 Mail Server Enter the address of the POP3 Mail Server, as provided by your ISP.
Note: The POP3 Server stores incoming mail; the SMTP Server routes outgoing mail. They often have the same address, so if your ISP has listed only 1 Mail Server address, enter it here.
Account Name This name is provided by your ISP. Using a Department name (e.g. Sales) is recommended for shared accounts.
Normally, this name is the part before the "@" in the E-Mail address.
E-Mail Address Enter the full E-Mail Address, as provided by your ISP.
Password The password for the above account.
Verify Password Re-enter the password above.

E-Mail Users Screen

To reach this screen, select E-Mail from the navigation bar, then Users. An example screen is shown below.

Figure 2: E-Mail User

Operation

Data

General
User Name When adding a new user, ignore the drop-down list; just enter the new name.
Note the limitations on user names:
  • Multiple words are NOT allowed
  • Punctuation and special characters should NOT be used.
  • User names are case insensitive (case is ignored).
Password The password for the current user. This password will be entered into their E-Mail program. Passwords are case sensitive.
E-Mail
Share Mail A/c Check this box to share the account.
Mail Account Select the E-Mail account that this user is going to share. Account information should have been previously entered.
Set as Recipient for
Unrouted Mail
If this setting is ON (Checked), then when this user retrieves their E-mail, they will also receive all E-mail sent to this mail account when there is no user name, or the user name is invalid.
More than one user can be set.

DNS IP Address

A DNS (Domain Name Server) IP Address is required to enable the Internet Access Server to locate the Mail Server.
This address is on the Device - LAN Port screen.

Ensure that the DNS Address has been entered.


E-Mail Program Configuration

Each user wishing to share an E-Mail account must configure their E-Mail program with the following data.

Name The User Name entered in the E-Mail User Screen of the Internet Access Server.
E-Mail Address The full name of the E-Mail account which is being shared, as provided by your ISP.
e.g.
sales@provider.com
SMTP Server
(Outgoing Mail)
The SMTP Server address as provided by your ISP
POP3 Server
(Incoming Mail)
The IP Address of the Internet Access Server, as entered on the Device - Internal LAN Port screen.
POP3 Account The User Name as entered in the Internet Access Server, on the User screen.
Password The user password as entered in the Internet Access Server, on the User screen.

"user_name"<mail_account@mail_address>
e.g.
"jim"<sales@company.com>
Your printed E-Mail Address (e.g. on your business card) should also show your E-Mail address in the format above.


Sharing E-Mail Example

Say your name was B. Jones, the Internet Access Server uses its default IP Address (192.168.0.1) and other information was as follows:

E-Mail Address
as provided by your ISP
greatco@ms02.com
SMTP Server
as provided by your ISP
smtp09.com
POP3 Server
as provided by your ISP
ms02.com
POP3 Account Name
as provided by your ISP
greatco
POP3 Account password
as provided by your ISP
9087654

To share this E Mail Account, the entries on the following section would have to be made. Your E-Mail Address would become:
"bjones"<greatco@ms02.com>

Internet Access Server "Mail Account"

Account No. 1
Enable Sharing Checked
Account Name greatco
Password 9087654
E-Mail Address greatco@ms02.com
Mail Server Address ms02.com

Internet Access Server "Mail User"

User Name bjones
Password Secret064
Mail Account 1
Set as Recipient for
Unrouted Mail
(Optional)

E-Mail Program

Name bjones
E-Mail Address greatco@ms02.com
SMTP Server
(Outgoing Mail)
smtp09.com
POP3 Server
(Incoming Mail)
192.168.0.1
POP3 Account bjones
Password Secret064

Management of Shared E-Mail

This section describes some common operations which may be required at some time.

Changing User or Account Details

Retrieving ALL Mail

If you wish to retrieve all mail for the shared account, regardless of who it is addressed to:

When you retrieve your mail with these settings, you will receive all the E-mail sent to this account.

Stop Sharing the Account

If you wish to cease sharing this account:


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